Privacy, Monitoring, and Records
UMW does not routinely monitor individual NebulaOne prompts or chat conversations for general oversight purposes. However, user activity, prompts, outputs, and related system data may be logged, retained, reviewed, preserved, or disclosed when authorized and necessary for legitimate University purposes.
These purposes may include, but are not limited to, system administration, security monitoring, incident response, legal discovery, public records obligations, compliance review, threat response, or investigations conducted under applicable University policy.
User data is maintained within UMW-approved systems and governed by applicable University policies, contractual protections, and data security requirements. Data submitted to NebulaOne is not used to train or develop public AI models unless explicitly authorized by UMW through an approved agreement.
NebulaOne data may be accessed or disclosed only by authorized personnel and only in accordance with applicable law, University policy, and approved institutional processes.
Acceptable Use
All use of NebulaOne must comply with state and federal regulation, UMW’s AI Acceptable Use policy, UMW’s Network and Computer Use policy, the UMW Honor Code, and UMW’s ASPIRE values.
Student use of NebulaOne (and any other AI tool) in UMW classes is at the discretion of the instructor. Students should consult the syllabus and/or their instructor before using AI in coursework.
Employee use of NebulaOne that conforms with this agreement and UMW policy is generally acceptable but may be limited or informed by the employee’s supervisor.
AI-generated content may be inaccurate, incomplete, or biased. All content generated by NebulaOne should be considered a draft until it is human reviewed and verified.
Data Handling
NebulaOne is a UMW-authorized AI platform. Use of institutional data within NebulaOne must comply with the University’s Data Classification Policy and the AI Acceptable Use Policy.